From the Mariana Trench, the deepest point on earth, to surging shorelines and anywhere in-between, we make the impossible possible through our continuous passion for innovation.

Our people design, engineer and manufacture technologies that are enabling our customers to discover, navigate, measure, detect and communicate in the toughest environment on earth: Our oceans. We’ve been actively developing the technology to make the oceans accessible for nearly 50 years and we’re only just getting started…

Are you an organized, detail-oriented professional with a passion for supporting employees and managing HR processes? Join our dynamic HR team as an HR Administrator and play a key role in ensuring the seamless delivery of HR services across the organization.

Key Responsibilities

Email and Query Management

• Oversee the HR team’s busy email inbox, triaging queries, responding appropriately, or escalating them to relevant team members.

Employee Support

• Provide timely and accurate assistance to employees with general HR inquiries via phone, Teams, or email.
• Prepare and manage documentation for contractual changes, such as promotions, salary adjustments, and contract extensions, ensuring timely follow-up on approvals and signatures.

Administrative Support

• Assist the Head of HR, HR Manager, and the wider HR team with scheduling, correspondence, and other administrative tasks.

Employee Records and Data Management

• Maintain accurate employee records in the MyHR (XCD) system, ensuring data is precise and up-to-date.
• Serve as the primary contact for employee issues related to HR self-service systems or records.

Absence and Leave Management

• Manage medical certificates and escalate sensitive absence issues.
• Support the Rewards Specialists with maternity/paternity/parental leave administration and holiday purchase schemes.

HR System Expertise

• Act as a subject matter expert for the MyHR (XCD) system, troubleshooting issues, updating employee data, and generating reports.

Recruitment and Induction Support

• Provide backup support for recruitment and onboarding processes.

Organizational Chart Maintenance

• Regularly update and maintain organizational charts, ensuring accuracy.

HR Administration Procedures

• Develop and document HR administration procedures, maintaining them in the Promapp system.

Intranet Management

• Manage and improve HR intranet pages to enhance accessibility and usability.

HR Initiatives and Project Support

• Assist with HR initiatives, such as annual pay and bonus processes, employee surveys, and ad-hoc projects.

Payroll and Benefits Administration

• Prepare payroll data, including salary adjustments, bonuses, and deductions, and resolve discrepancies in collaboration with the payroll team.
• Support benefits administration, such as health insurance and employee perks.

Training and Development Administration

• Maintain training records and manage attendance tracking.

Exit and Offboarding Administration

• Coordinate exit processes, ensuring all documentation is completed accurately and on time.

Knowledge, Skills, and Experience

Essential:

• HR Systems Proficiency: Experience with MyHR (XCD) or similar HR systems, including data management and reporting.
• Email and Query Management: Proven ability to manage a busy HR inbox with efficiency.
• Employee Support: Strong communication skills and a customer-centric approach to resolving inquiries.
• Data Accuracy: Attention to detail in maintaining records and data.
• HR Documentation and Compliance: Knowledge of GDPR and experience managing employee life cycle documentation.

Desirable:

• Familiarity with organizational chart software.
• Experience documenting and maintaining HR procedures.

Why Join Us?

• Be part of a collaborative HR team that values innovation and employee well-being.
• Opportunities for professional growth and development.
• Competitive salary and benefits package.

Ready to Apply?
If you’re excited to bring your expertise and enthusiasm to our HR team, we’d love to hear from you! Submit your CV and a cover letter highlighting your relevant experience

Make a difference in employee experience—join us as an HR Administrator today!