From the Mariana Trench, the deepest point on earth, to surging shorelines and anywhere in-between, we make the impossible possible through our continuous passion for innovation.

Our people design, engineer and manufacture technologies that are enabling our customers to discover, navigate, measure, detect and communicate in the toughest environment on earth: Our oceans. We’ve been actively developing the technology to make the oceans accessible for nearly 50 years and we’re only just getting started…

Sonardyne is seeking an organized, professional, and customer-focused Receptionist/Administrative Support to join our team in Aberdeen. This dynamic role is critical in providing reception and administrative support to our regional sales and operations team, ensuring the smooth running of office operations and contributing to the commercial success of the region.

Key Responsibilities:

• Reception Duties:
  • Manage the reception area, ensuring it is welcoming and tidy.
  • Answer incoming calls promptly and direct them appropriately.
  • Greet and assist visitors, customers, and suppliers professionally.
• Administrative Support:
  • Process invoices, manage calendars, file, archive, and handle goods-in/out paperwork.
  • Organize travel arrangements during peak workloads or team absences.
  • Raise purchase orders, order office supplies, and ensure invoice approval and budget recording.
  • Monitor and consolidate financial expenditure data for budget reviews and identify cost-saving opportunities.
• Sales & Operations Support:
  • Assist with customer purchase orders, quotations, stock level checks, and sales activities such as mail shots and exhibitions.
  • Support UK, Asia, and Inc. training administration by raising quotes, generating orders, and closing off invoices.
  • Prepare Aberdeen Training School materials, coordinate training sessions, and greet delegates.
• Health & Safety Compliance:
  • Assist with internal and external audits and daily health and safety requirements.
  • Book and update employee training such as medicals, survivals, and HSE courses.
• Event & Hospitality Coordination:
  • Assist with local exhibitions, client hospitality events, and related administrative tasks.
• Continuous Improvement:
  • Contribute to the development of administrative processes to enhance efficiency and customer satisfaction.
• General Office Support:
  • Maintain the Goods Out Log on SharePoint for auditing purposes.
  • Provide cover for other functions during absences.

Knowledge, Skills, and Experience:

Essential:

• Excellent telephone manner and experience as a Receptionist, Office Administrator, or in Customer Service.
• Proficient in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook.

Desirable:

• Experience in a sales or operations support role.
• Knowledge of health and safety practices in an office setting.

Why Join Sonardyne?

We offer a collaborative work environment where your contributions directly impact the success of the business. You’ll have the opportunity to engage with a diverse team, develop your skills, and play a pivotal role in enhancing our customer experience.

Apply Today!
If you’re organized, proactive, and ready to take on a multifaceted role, we’d love to hear from you.